Hello Torpedo Families,

On Saturday, we are swimming our Time Trials and having our Surge for Success Swim-a-thon.

Date: Saturday, June 8, 2024.

Location: Lackey High School Pool, 3000 Chicamuxen Rd, Indian Head, MD 20640.

Important Times:

Arrival: 7:15 a.m.

Warm Ups: 7:35 and 7:45 a.m.

Meet Begins: 8:00 a.m.

Concludes: 12:00 noon

Team Communications/SwimTopia:

If you have not already done so, please download the SwimTopia app and create a login for your family. This will be our main forum for team communications.

Each week, you will be asked to do 3 things in SwimTopia by noon Wednesday:

1.Indicate whether your swimmer(s) will be participating in Saturday’s meet.

2.Indicate which job your family member(s) will fill to run the meet.

3.Indicate which item you would like to donate to sell at concessions (home meets only).

Coach Mel must seed each meet and submit her entries to the Data Managers by Thursday evening, so she needs your participation input by Wednesday noon. For regular season meets, the swimmer attendance section will close on Wednesday at noon. Swimmers who are not signed up by that time will not be able to participate in the following Saturday’s meet.

Swimmer Attendance:

Here’s how you register whether your swimmer(s) will participate in each meet in SwimTopia:

1.Sign in to SwimTopia.

2.Hover over the “Meets & Events” tab at the top, in red.

3.Click “Sign-up Calendar.”

4.Click “Meet Entry” to the right of the meet, the green button.

5.Under your swimmer(s) name, click “Edit.”

6.Edit your swimmer’s status to “Attending” or “Not Attending.”

7.Hit “Save.”

Job Sign Up:

Job sign up in SwimTopia works similarly to swimmer attendance. From the Sign Up Calendar, which you navigated to above:

1.Click “Job Sign Up” to the right of the meet, the other green button.

2.Under your adult’s name, click “Sign Up for Jobs.”

3.Tick the box next to the job you would like to fill.

4.Click “Save Assignments,” blue, below.

Grandparents, aunts, uncles, big brothers or sisters, or family friends are all welcome to fill meet jobs on your family’s behalf. Feel free to sign “you” up in SwimTopia with the intention of one of them actually filling the role.

Concessions Donations Sign Up (home meets only):

Donation requests will be embedded in the Job Signup. You can volunteer for both in the same place.

We will be grilling free burgers and dogs for everyone after they have swum their Swim-A-Thon laps. We will gladly accept any donations you wish to make of Gatorade, water and chips. If you would like to donate those items, please tick anything you will bring there.

Know Before You Go:

The Lackey HS pool is our home pool, so you are all familiar with it:

Park in the pool parking lot, as you always do.

Family members are invited to sit in the mezzanine, overlooking the pool.

Swimmers are encouraged to use the limited seating on the pool deck, behind the ropes; swimmers with wet suits and feet are not permitted on the mezzanine for safety reasons.

Bring shade canopies and chairs if you wish to set your family up outside on the patio. You may also use your own chairs behind the ropes on the pool deck.

Bring your own drinks, breakfast, and morning snacks.

The team will provide free hamburgers and hotdogs to all as swimmers complete their Swim-A-Thon laps.

Upon arrival, have your swimmer check in with the Coach to get their race assignments.

Parent Volunteers: check in with Leigh Sylvain, your Meet Manager, about your meet job.

Suits and Caps:

Your swimmer(s) will need a team cap for Time Trials on Saturday, and for all our future meets. These can be ordered through our Online Store in SwimTopia. Our order for custom caps (with your swimmer’s name on them) has already been placed. At this time, plain, non-custom caps are available. Latex caps (available now) are $5. Silicone caps (expected before the first meet) are $10. Kim Isreal, our Gear Manager, will get them to you before Time Trials or will have them for you on Saturday morning. We will have some at Time Trials for last-minute purchase, also.

Please get your swimmer a competition suit. Parents will obtain their swimmer’s suit individually. Indian Head Swim Team has a team store on SwimOutlet.com (https://www.swimoutlet.com/collections/indianhead). Our team colors are red, white and navy. Our coaches identified several suits that fit the bill; they are shown in our team store. You may pick one of those or get the navy, red and/or white suit of your choice.

Friday Night Business Meeting:

Please attend our start-of-season business meeting on Friday at 6pm at the Lackey pool. We urge every family to please send at least one adult representative as we will impart crucial information about the season then.

Friday Night Meet Set Up:

Every Friday evening before a Saturday home meet, we will ask families to help us set up the pool deck for the next day’s meet. For Time Trials/Swim-A-Thon, we will set up right after our Business Meeting.

For regular season meets, this will take place during 2^nd evening practice. We will ask the 1^st evening practice parents to stay after to help the 2^nd practice parents with set up, if possible. Morning swim parents are welcome to come help with evening set up if you are able to. All parents need to help tear down after the meet and put everything away.

Surge for Success Swim-A-Thon:

Reminder: you may continue collecting donations through Saturday, June 22, 2024. This is two full weeks after the Surge for Success takes place.

In Swimtopia, you do not need to RSVP that you are attending the Swim-A-Thon; just RSVP for Time Trials, please.

Let me know at practice if you have any questions.

Go Torpedoes!

Leigh Sylvain

IHST Meet Manager